BYLAWS

of

 POST 1845 FORT WORTH-DALLAS

SCOTTISH AMERICAN MILITARY SOCIETY, LTD (SAMS)

 

ARTICLE 1 Objectives of the Post: (From Article 11 of the National Charter)

Section 1. The organization is and shall be known as the Fort Worth-Dallas Post 1845 (hereafter called 'The Post') of the Scottish-American Military Society, Ltd. (SAMS). The headquarters of the Post will be located at the Post Commander’s residence. The jurisdiction of the Post shall be the geographical area of northern Texas from the eastern border of Dallas County to the western border of Tarrant County.  On the north, the northern border of the Tarrant County-Dallas County lines.  South to Waco, Texas, where it shall execute these Objectives and support the Post's Charter.

Section 2. The purpose and intent of The Post is defined as:

a.         To honor, preserve, promote and perpetuate the proud tradition of American and British Commonwealth military service, with particular emphasis on the military contributions of those of Scottish, Irish and/or Celtic descent.

b.         To support and promote a strong national military establishment capable of defending our rights to the freedom, liberty and pursuit of happiness guaranteed by the United States Constitution and Bill of Rights, for which so many of our forefathers and contemporaries have given their lives to establish and preserve.

c.         To perpetuate for the present and future, those traditions, values, qualities and attitudes from the Scottish, Irish, Celtic and American past which will ensure respect for freedom, justice and the sustaining willingness of our citizens to serve in the Armed Forces of the United States of America to protect and preserve those undeniable and unalienable rights, whenever and however they may be threatened.

d.         To preserve, foster and promote our Scottish, Irish, Celtic and American heritage through the wearing of our various Clan tartans along with appropriate Scottish, Irish, Celtic and American military accouterments.

e.         To preserve and promote Scottish, Irish, Celtic and American and British Commonwealth Armed Forces customs, traditions and heritage by:

i.          Providing a forum for the exchange of military history and genealogical information;

ii.          Conducting public educational programs;

iii.         Presenting military student academic/military achievement awards to deserving cadets enrolled in Junior and Senior Reserve Officer Training Corps (ROTC) programs;

iv.         Sponsoring and participating in activities of a patriotic nature;

v.          Supporting Scottish, Irish and Celtic activities at Highland gatherings and other Festivals.

vi.         Making appropriate charitable contributions and worthwhile community/public service projects; and by

vii.        Providing a fraternal atmosphere, social and recreational activities for the membership.

f.          To acquire and administer funds and property from dues and contributions which, after payment of necessary operating expenses, shall be devoted to the accomplishment of the Post's Objectives, as stated above.

ARTICLE 2 Fiscal Year and Dues

Section 1.  Yearly Post Dues shall be $5.00.   The fiscal year of the Post shall begin on the first day of July. The annual dues shall be an amount determined by the Post, payable at the beginning of the fiscal year for the ensuing year. The following shall apply:

a.         Dues paid by a new member within the last three (3) months of the fiscal year will be applied to the ensuing fiscal year and so credited.

b.         The Post Treasurer shall insure that renewal dues statements are sent to the membership no later than 60 days prior to the end of the fiscal year.  Renewal dues shall be deemed delinquent if not received by the Treasurer by the end of the current fiscal year.  An automatic one (1) month grace period is granted for late payment of dues to all members.  However, during such delinquent period, the member shall not be entitled to the voting privileges of membership.

c.         Any member who is in an unpaid status for 3 years will automatically be removed from the Post rolls.

d.         A member dropped for non-payment of dues may be reinstated by paying current dues.

e.         A military member currently serving on active duty in the Armed Forces who transfers out of the geographical area will be granted a military leave of absence. All dues and assessments will be suspended until the member returns.

ARTICLE 3 Membership

Section I. It is intended that The Post shall be comprised primarily of military veterans of the Armed Forces of the United States and British Commonwealth Nations who are of Scottish, Irish or Celtic descent.

 

Section 2. An applicant's date of membership shall be the date set by the National Adjutant.

 

Section 3. REGULAR MEMBERSHIP (R): Regular members are those members who pay dues annually and are current members of the national organization. All applicants age eighteen (18) or older are eligible for regular membership with full rights and privileges, without regard to race, creed, religion, national origin or gender.

 

Section 4. HONORARY MEMBERSHIP (H): Honorary members are non-dues paying members. An Honorary membership may be conferred upon a person in recognition of an outstanding contribution to the Post. It may be conferred only at a monthly Regular meeting, by written recommendation clearly justifying the recommendation and passed by a majority vote of attending members.

 

a.       Honorary membership shall be open to any person, at least eighteen (18) years of age, who has contributed, above and beyond his or her reasonable share of time, talent and/or financial support and who has been proposed by any Regular member in good standing.

 

b.      The recommendation must have received prior approval of a majority of the Post Council and must be accepted by a majority vote of the members present at the monthly meeting of submission.

 

Section 5. HONORARY LIFE MEMBERSHIP (HLA): All recipients of the United States Medal of Honor or the British Victoria Cross shall automatically, upon application, be designated Honorary Life members, with all rights and privileges with automatic waivers of all dues, assessments and fees, for the balance of their life.  NOTE:  This level of Honorary Membership is only awarded by SAMS National.

 

Section 6. LIFE MEMBERSHIP (L):  Regular members who desire to apply for a Post Life Membership may do so through the Post Treasurer. Life membership in the National organization is not a prerequisite to life membership in the Post.  Allowing membership in SAMS National membership to lapse will cause the member's status in The Post to lose voting privileges until National dues are paid.   Post Life membership dues will be assessed upon the member’s age on the following scale:

Age 18-24 $116.  Age 46-55 $78.   Age 76 and up $24

Age 25-35 $103. Age 56-65 $45.  

Age 36-45 $90.   Age 66-76 $35

 

Section 7. AUXILIARY MEMBERSHIP (AM) Auxiliary membership may he conferred upon any person who does not fulfill the requirements for regular membership.

 

a.                   They will be afforded all rights and privileges of a regular member; however, voting rights will be withheld from Auxiliary members.

 

b.                  Auxiliary members must be accepted by a simple majority of members present at the meeting at which their membership is proposed.

 

c.                   Dues will be set as per the Regular Post Membership.

 

d.         Auxiliary members will wear the same uniform as a Regular Post member with the exception that they will wear a 'buckle and strap' shoulder patch based on the SAMS shoulder patch, i.e. the buckle and strap with the Frontiersman and a Post rocker.  Not the full shield SAMS Shoulder Patch.

 

ARTICLE 4 The Post Council

 

Section I. Council Members: The Post Council will be made up of all elected officers of the Post, with the exception of the Post Commander,. The Chairperson will be the Post Vice Commander.

 

Section 2. Nomination of Post Officers: Nomination for election of officers shall be made in writing by a Nominating Committee and approved by the Post Council. Nominations may also be made from the floor by any member in good standing.

 

            a.         The Nominating Committee shall consist of a Chairperson and two (2) or more members of the Post at large. The Nominating Committee shall be appointed by the Council at least 90 days prior to the election and serve until the completion of the election.

 

b.         The Nominating Committee shall make as many nominations for election to the Post Council as it shall in its discretion determine, but not fewer than the number of vacancies to be filled. Such nominations must be made only from among members in good standing and with their consent.

 

c.         The written nominations shall be submitted to the Post Adjutant a minimum of two (2) months prior to the election. At least one (1) month prior to elections, the Post Adjutant shall cause each list of nominations submitted to be provided to all members. Publication in the Post's newsletter shall be deemed sufficient notice to the membership. All nominations shall be voted upon by the membership at the Annual General Meeting.

 

Section 3.         Election of Post Officers: Post officers shall normally be elected at the Annual General Meeting. Only votes cast at the Annual General Meeting will be counted. Proxy voting is not permitted. Each membership carries one (l) vote and election shall be by a simple majority of the valid votes cast. The Post Commander, or at his discretion, the Post Adjutant shall announce the names of those elected.

 

Section 4.         Meeting of the Post Council: The Annual Meeting of the Council shall be held after election and immediately following the Annual General Meeting. The Post Council shall meet as often as it may deemed appropriate in the interest of the Post. Special meetings may be called at the request of the Post Commander or other member(s) of the Post Council. Meetings may be held in person or by written and/or voice communication.

 

Section 5.         Power and duties of the Council: The Post Council may adopt such rules or regulations for the conduct of its meetings and the management of the affairs of the Post as it may deem proper and which are not inconsistent of the SAMS National Charter or these bylaws.

The Council shall recommend nominations to fill vacancies until the next Annual General Meeting. The Post Council shall have the power to create, fill and dissolve such committees as it deems necessary or desirable but in any event there shall be a standing Membership Committee and an ad hoc Nominating Committee as needed for elections. All committee members must be a member in good standing of the Post.

 

Section 6.         Special Appointments: The Post Council may elect and appoint such other officers and/or agents as the affairs of the Post may require, each of whom shall hold office for such period, have such authority, and perform such duties as the Post Council may, from time to time, determine. Such appointments shall be in writing and shall specify the authorities granted and the duty or duties to be performed.

 

Section 7.         Resignation and Removal: Any Post Council member may be removed from the Post Council for cause by a majority vote of three-fourths (3/4) of the members of the Post. Any Post Council member may resign at any time, giving written notice to the Post Council, the Post Commander or the Post Adjutant. Such resignation shall take effect on the date of receipt of such notice or at any later time specified therein, and unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective.

 

Section 8.         Vacancies: A vacancy in any office will be filled by nomination from the council and approval of a majority of the membership in attendance at the next regular meeting. The officer elected to such vacancy shall serve for the remainder of the term of the officer being replaced.

 

ARTICLE 5 Officers; Duties and Responsibilities

 

Section 1. The officers of The Post and their duties and responsibilities shall be:

 

a.         Post Commander (President): The Post Commander shall be the chief policy maker of the Post and shall preside over all meetings of the membership.

 

i.                      The Post Commander shall have and exercise general charge and supervision of all affairs of the Post.

 

ii.                    The Post Commander, or in his/her absence the Vice Commander, together with the Post Adjutant and Secretary, shall execute all documents and papers of the Post that may be requested for the business affairs of the Post, its objectives or by law as authorized by the Post Council

 

iii.         The Post Commander will also have the authority to conduct banking transactions in the absence of the Post Treasurer.

 

iv.         The post Commander shall countersign with the Post Adjutant, all contracts, notes deeds, or other documents or papers that shall be authorized by the Post Council.

 

 

a.    The Vice Commander (Vice President): The Post Vice Commander is the chief administrative officer of the Post and shall exercise all of the duties of the Post Commander in the absence and/or disability of the Post Commander.

 

i.                      Shall serve as the President of the Post Council and Nominations Committee;

 

ii.                    Be responsible for publicity and liaison with outside organizations as necessary to further the image of the Post, in the absence of a Post PIO.

 

iii.                   Shall perform such other duties as may from time to time be assigned by the Post Commander or the Post Council.

 

c.         Post Adjutant: The Post Adjutant shall have full charge of the files, documents and papers of the Post, including but not limited to, the active membership roster. The Post Adjutant shall:

 

i.          Together with the Post Commander, or in the latter's absence or disability, the Vice Commander, he/she shall countersign with the Post Commander, all contracts, notes, deeds, or other documents or papers that shall be authorized by the Post Council;

 

ii.                   Act as the Chief Editor of the Post newsletter and be responsible for its composition, publication and circulation in the absence of a separate newsletter editor.

 

iii.         Request and receive a bi-annual roster from National headquarters and provide a copy to the Post Commander for verification and correction.

 

iv.         Bi-annually determine an accurate Post roster.

 

v.          Submit a quarterly input to the Patriot magazine's "Post News" column in the absence of a submission by another Post member or the Post newsletter editor.

 

vi.         Perform such other duties as may from time to time be assigned by the Post Commander or the Post Council.

 

d.         Post Treasurer (Finance Officer): The Post Treasurer shall have the custody of all funds, property and securities of the Post. He/she must be eligible for bonding if deemed necessary by the Post Council. The Post Treasurer, or designate(s), as approved by the Post Council, shall:

 

i.                     Endorse In the name of the Post for collection of all checks, notes, drafts or ether obligations payable to the Post and shall deposit the same to the credit of the Post at such bank(s) or depository(s) as the Post Council may from time to time designate.

 

ii.          Sign all receipts and vouchers, checks, drafts, bills of exchange, promissory notes or other obligations authorized by the Post Council and issued by the Post, except in cases where the signing and execution thereof may be expressly designated by the Post Council or by these By-Laws to some other officer and/or agent of the Post.

 

iii.         Make such payments as may be necessary or proper to be made on behalf of the Post in the current administration of its business affairs.

 

iv          Enter regularly on the books of the Post to be kept by him/her for the purpose, a full and accurate account of all monies and obligations received, paid or incurred by him/her or his/her assistants for, or on account of, the Post. Said books of account and records shall be available for inspection by any Post Council member at all reasonable times and after reasonable notice at a place designated by the Post Commander. As a minimum, an audit will be performed once a year, time to be determined by the Post Commander, and prior to turnover to a new Post Treasurer or Post Commander. The audits will be performed by two (2) members of the Post Council designated by the Post Commander and a written report of any discrepancies will be presented to the membership at the next scheduled meeting following completion of the audit.

 

v.          Provide to the membership a written financial report quarterly and a list of all members with status of dues at the AGM.

 

vi.         In general, perform all duties normally incident to the Office of Treasurer, subject to the Post's Charter, By-Laws, and such other regulations as may be from time to time established by the Post Council and generally accepted good accounting practices.

 

vii.                The Post Council may appoint such additional Finance Officers, with such duties and responsibilities as the affairs of the Post shall make necessary or desirable. These officers shall not be voting members of the Post Council.

 

e.         Post Quartermaster: The Post Quartermaster will maintain an adequate supply of merchandise provided by the National Quartermaster. In addition, he/she will:

 

i.                      Coordinate the procurement of flags and parade equipment for the Color/Honor Guard

 

ii.                    Provide the membership a written report quarterly and a list of all merchandise available which may be published in Post's newsletter;

 

iii.                   Coordinate logistical requirements with the Post Commander and Honor Guard/Color Guard Commander(s) for public parades, ceremonies and Highland Gatherings.

 

iv.                 Find suppliers for items of the Post uniform, and inform Post members of these sources and prices.

 

v.          Shall perform such other duties as may from time to time be assigned by the Post Commander.

 

f.          Color Guard/ Honor Guard Commander(s): The Color Guard/Honor Guard Commander(s) will be responsible for making all arrangements and liaison for parades and functions requiring Color/Honor Guard support.  He/she shall:

 

i.                      Be responsible for the training of the Color/Honor Guard and Post members in general military drill and ceremonies in accordance with U.S. Army Field Manual 3-21.5 (formerly FM 22-5) "Drill and Ceremonies" and other applicable service manuals and directives as he/she will deem appropriate. Such training will include, but not be limited to, facing movements and the Manual of Arms with rifle and sword;

 

ii.                    Instruct the Post membership in the proper care and display of the colors:

 

iii.                   Report to the Post Commander any equipment deficiencies and/or requirements. Coordinate with the Post Quartermaster the procurement of new Color/Honor Guard equipment;

 

iv.                  Take charge at all public parades and ceremonies of the Color/Honor Guard and maintain good order and discipline within the ranks;

 

v.                    Shall perform such other duties as may from time to time he assigned by the Post Commander or the Post Council.

 

g.         Term of Office: The officers of the Post shall serve terms of two (2) years or until their successors have been elected and qualified in accordance with these Bylaws, or unless he/she shall sooner resign; shall be removed, or otherwise be disqualified to serve.

 

i.                      These term limits will be staggered, with the Post Commander, Post Adjutant Commander and Post Quartermaster being elected in odd-numbered years and the Post Vice Commander, Post Treasurer and Post Color Guard Commander/Honor Guard Commander(s) being elected in even-numbered years. This is intended to ensure continuity in Post administration.

 

ii.                    Removal or disqualification for cause can be effected by a three-fourths (3/4) vote of the Post membership either in a General meeting or by mail, with mail votes addressed and recorded by the Post Adjutant.

 

iii.                  Post Officers may serve no more than two successive terms.  After a different Officer has served one (1) full term in this office, he/she will be eligible for reelection to that position.

 

ARTICLE 6 Committees and Appointed Officers

 

Section 1.         Committees: The Post Council may appoint such committees as the smooth and efficient functioning of the affairs of the Post may require; however, appointment of the two (2) following committees is mandatory:

 

a.                   Nominating Committee: The Nominating Committee will be appointed 120 days prior to the end of the fiscal year and serve-until the election of officers is complete at the AGM of the following year. This will be an ad hoc committee.

 

b.         Membership Committee: The Membership Committee will be a standing committee, in perpetuity. This committee shall be responsible for the recruitment and qualification of members of all categories, and is entitled to the complete cooperation and support of the appropriate officers and members, at large.

The committee shall consist of the Post Commander (Chair), Vice Commander, Post Adjutant, and Post Vice Commander, Post Adjutant, 3 Post members in good standing who will be appointed by the Post Council for a term of two years. 

 

c.         The Post Council shall designate those members to serve on each committee, such appointments being subject to the Chairperson's concurrence and the member's willingness to serve.

 

d.         Any committee, other than the Membership Committee, may be abolished or disbanded when its assigned mission(s) are accomplished, and/or when the function is no longer required.

 

Section 2.         Appointed Officers and Offices: The following officers and offices may be appointed by the Post Commander, at the request of a member, at any Regular meeting:

 

a.                Post Chaplain: This position is purely ceremonial in nature. The Post Chaplain will offer an invocation and benediction at each meeting. He/she may be required to arrange any religious/musical support for "Kirkin O' the Tartans" at Highland Gatherings.

 

b.        Post Historian and Genealogist: The Post Historian/Genealogist is responsible for recording memorable activities of the Post and maintains custody of the literary and historical records and the documents and relics belonging to the Post. The Post Historian shall support the Post newsletter editor in the production of the Post newsletter.  In addition, as Post Genealogist he/she will instruct and/or assist Post members in researching their genealogy

 

c.        Post Photographer: The Post Photographer works closely with the Post Historian and newsletter editor, providing photographic recording of memorable activities, parades and Post participation at Highland Gatherings. He/she also supports the Post newsletter editor in the production of the Post newsletter.

 

d.        Post Piper: The Post Piper must be suitably proficient at the playing of the Scottish Great Highland Bagpipes to represent the Post in public performances. Auditions may be required by the Post Commander to ensure the level of proficiency. The Post Piper may be required to perform at public parades and/or ceremonies, including weddings and funerals. The Post Piper's musical repertoire must be sufficient to support a sustained public performance.

 

e.        Post Drummer: The Post Drummer must be suitably proficient at the playing of his/her instrument to represent the Post in public performances. Auditions may be required by the Post Commander to ensure the level of proficiency. The Post Drummer may be required to provide marching cadences at public parades and/or ceremonies. The Post Drummer's musical repertoire must be sufficient to support a sustained public performance.

 

f.          Assistant Post Adjutant(s):

 

i.          Post Secretary: The Post Secretary will be responsible for recording the minutes of all Post meetings.   Attend and record minutes of all meetings of the Post and of the Post Council or otherwise make provision therefore. Shall assist the Post Adjutant (unless a separate asst. adjutant is designated)  in the exercise all of the duties and responsibilities herein required to ensure the smooth administration of the Post, and in the absence or disability of the Post Adjutant assume those responsibilities in total.  

 

ii.   Public Affairs Officer/Post Newsletter Editor/Webmaster/Social Media-master/PIO:.            Shall assist the Post Adjutant with the production of the Post newsletter.  And such duties as their tittle of office entails. These functions may be performed by one (1) or more separate individuals.

 

g.                    Assistant Post Treasurer(s):  Shall assist the Post Treasurer in the exercise all of the duties and responsibilities herein required to ensure the smooth administration of Post finances, and in the absence or disability of the Post Adjutant assume those responsibilities in total.

 

h.                    Regimental Sergeant Major: The position of Regimental Sergeant Major is an honorary post.  The Sergeant Major's primary responsibility is to advise the Post Commander and Post Council in matters concerning military customs, drill and ceremonies.  At parades, public ceremonies and Highland Gatherings, the Sergeant Major assists the Post Color Guard/Honor Guard Commander(s) and may be afforded an opportunity to lead and/or conduct the parade/ceremony in the Color Guard/Honor Guard Commander(s) place.

 

 

 

ARTICLE 7 Routine Actions

 

Section 1.         Officers, appointees and other designates shall be responsible for handling all routine matters within their purview under the general guidance and policy set forth by the Post Council.

 

Section 2.         All reasonable latitude is permitted and encouraged that will allow the officers, appointees and other designates of the Post; in the interest of promoting maximum energy and innovation in the discharge of their duties and responsibilities and commensurate with the objectives and other applicable provisions of the Post Charter and these By-Laws.

 

ARTICLE 8 Meetings

 

Section 1.         Regular Meetings:  Regular meetings will be held at a place and time approved by a vote of the membership.

 

Section 2.         Annual General Meeting:  The Annual General Meeting of the membership of The Post shall be held at the annual The Texas Scottish Festival. The membership of the Post shall be notified at least thirty (30) days prior to the date of the Annual General Meeting. A timely notice, published in the Post newsletter, or by e-mail to the individual members’ e-mails shall satisfy this requirement.  The Post members will verify receipt of such notice to the Post Adjutant.

 

Section 3.         The Post Council:  The Post Council shall meet as often as necessary to administer the affairs of the Post, as determined by the Post Commander or the Vice Commander (as Chairperson of the Council), but in any event, the Post Council shall meet at least annually at a time and place specified with at least thirty (30) days’ notice to Post Council members.  A timely notice, published in the Post newsletter, shall satisfy this requirement. 

 

Section 4.         The Post Commander may ask for an Officers’ Call at any time.

 

ARTICLE 9 Quorum

 

A quorum of any scheduled meeting of the Post, except meetings of the Post Council, shall be the members in good standing present at such meeting, and includes the votes of absent members, provided such votes are received in writing or by e-mail by the Post Adjutant at least seven (7) days prior to the scheduled meeting.

 

ARTICLE 10 Member in Good Standing Status

 

Members entitled to vote are those whose membership dues have been paid in full to both SAMS National and The Post for that calendar year at the time the vote is cast.

 

 

 

ARTICLE 11 Regulations

 

Section 1.         The Post Council may establish guidelines for the education and administration of the Post in the form of SAMS Regulations, Notices and Instructions which may include, but are not limited to a compilation of command and administrative policies of a semi-permanent nature; or as guides of an informative nature.

 

Section 2.         Uniforms: The standard uniform for The Post  has been adapted from the National SAMS Uniform Regulations and is posted in Appendix A. 

a.         Generally accepted modes and styles may be established by the Post Commander and/or the Post Council with input from the Post Quartermaster periodically to incorporate changing weather, conditions, and availability of uniform items.

b.         The Post Commander and Post Sergeant Major have a responsibility to discourage and authority to prohibit 'garish or inappropriate' attire.

 

 

ARTICLE 12 Operation of the Post

 

Section 1.         The Post must be operated consistently with the initial petition, as it may be subsequently modified (or its permanent Charter, when granted), to further the Objectives of the SAMS Charter.  While the broadest possible latitude will be accorded the Post in the determination and execution of its own activities, no activity may be undertaken, directly or indirectly, which may conceivably have the effect of jeopardizing the non-profit status of the Society under the laws of the State of North Carolina or of any other state which may have jurisdiction or the regulations of the Internal Revenue Code of 1954, as now or hereafter amended.

 

Section 2.         Discipline: The Post shall be the judge of its own membership, subject to the restrictions of the National By-Laws, Post By-Laws and the Constitution of the United States. Members of the Post may be suspended or expelled from the Post for cause if charges are made in writing, sworn to by the accuser(s) and a copy provided to the defendant.

 

a.         If requested, a hearing must be held.  A decision of the Post membership to suspend or expel, must be reduced to writing, with the facts proved clearly set forth; a true copy shall be filed with the Adjutant General of the National Council, as soon as is practicable, following the hearing.

 

b.         An action to suspend or expel a member from the Society for cause may be initiated only by the National Vice Commander, or the applicable Region Commander, pursuant to the National By-Laws.

 

Section 3.         Liabilities - Ratification: The Post, or any officer or member thereof, shall not have any power or authority at any time to execute any contract, agreement, obligation or liability of any kind whatsoever, purporting to bind the Scottish American Military Society, Ltd., its officers, Councilor membership; and no act or statement by a Post., any officer or member thereof, shall be deemed to be a statement or act of the Society unless, in either case, the matter has first been considered by the Post Council, at any Regular or special meeting therefor, and expressly adopted or ratified as such by the Post Council, in writing.

 

ARTICLE 13 Discipline

 

Section 1.         Members may be suspended or expelled from this Society only upon a proper showing of cause. Charges shall be based upon any or all of the following grounds:

 

a.   Disloyalty to the United States or the Society;

 

b.   Neglect of duty, resulting in loss to the Society;

 

c.   Dishonesty;

 

d.   Failure to meet the requirements of the membership of the Society, set forth in Articles I, II and the National Charter, and/or

 

e.   Conduct unbecoming a member of the Society.

 

Section 2.         Charges must be made under oath, in writing, by the accuser(s) to the National Vice Commander, or the Regional Commander, who shall endorse thereon his/her recommendation for approval or disapproval, and rue them with the Adjutant General. The Adjutant General will cause a true copy to be served upon the defendant by certified mail, return receipt requested, and provide copies to each member of the National Council.

Section 3.         The defendant shall answer the charges, in writing, to the Adjutant General within thirty (30) days of the date of receipt. If no answer is filed within the prescribed period, the charges shall be deemed to stand admitted, and the Post Council may order such action as the best interests of the Society shall dictate.

Section 4.         If the defendant, in person or by counsel, shall file an answer denying the charges, in whole or in part, the Adjutant General shall schedule a hearing on the charges before the Post Council, at its next Regular meeting or a special meeting called for that purpose, at which time the issues raised by the charges and the answer will be heard.

Section 5.         The Post Council shall sit as the trier of fact and render judgment based upon the preponderance of the evidence presented. A quorum of the Post Council shall be required for a hearing.

Section 6.         The Post Council's decision of acquittal, suspension or expulsion shall be made by a majority vote of the members sitting of fact on each charge made. The decision shall be reduced to writing as soon as practicable following the hearing and filed with the Adjutant General, with copy to the defendant and the prosecution.

ARTICLE 14 Alteration or Amendments

Section 1.         No alteration or amendment of these By-Laws shall be adopted unless the full text thereof shall have been submitted, in writing and signed by the member proposing, to the Post Council at least three (3) months before the monthly meeting at which the adoption will be sought.

Section 2.         The Post Adjutant shall then send a copy of the proposed amendment to all members of the Post, at least one (I) month prior to the monthly meeting at which the adoption will be considered.

Section 3.         Amendments shall require the favorable vote of a simple majority of the votes cast at the Annual General Meeting.  Purposed Amendments to be made in person or provide to the Post Adjutant in writing at least two (2) months in advance.

Section 4.         No amendment may provide authorization to conduct the affairs of this Post in any manner, or for any purpose, contrary to the provisions of Section 501 (c )(I 9) of the Internal Revenue Code of 1954, as now or hereafter amended.

ARTICLE 15 Procedure

All procedure and debate shall be governed by Robert's Rules of Order, which shall be the final authority, except for anything specifically covered by these By-Laws.

ARTICLE 16 Dissolution

Section 1.         In the event of the need to dissolve or disband The Post , the Post property and funds shall be distributed in the following order:

 

a.         Another SAMS Post;

 

b.         SAMS National Adjutant General;

 

c.         Local non-profit, tax-exempt organization/s).

 

Section 2.         No member of the Post shall be entitled to receive Post property or funds under the above conditions.

Section 3.         The Post Commander, Post Council and/or the membership at large may solicit a motion at the Annual General Meeting to disassociate the Post from the national Scottish American Military Society.

a.         The motion must be published in the Post newsletter or by e-mail to all Post members at least three (3) months prior to the Annual General Meeting.

b.         The motion must be approved by a vote of two-thirds (2/3) of the membership in good standing, whether present at the Annual Business meeting, or by mail in ballots provided in the Post newsletter or by e-mail.

c.         Notice must be served, in writing, of the intent to disassociate to the National Adjutant General. no more than three (3) months prior to the vote.

d.         Upon approval to disassociate from SAMS National. a letter must be sent within one (1) week of the Annual general Meeting, informing the National Commander and Adjutant.

e.         The Post Quartermaster will inventory all equipment and return that which was issued by the National Quartermaster, with return receipt requested.

 

Appendix  A

Scottish American Military Society, Fort Worth-Dallas Post 1845

Uniform Regulation

Purpose:  The purpose of this regulation is to establish a reasonable code of dress for the members of SAMS, Post 1845.  It is intended to be a guideline for the wear of U.S. or foreign articles of uniform and decorations when The Post 1845 member is kilted, or in any way representing SAMS and or the Post.  If you are wearing or displaying any SAMS identification, you are representing SAMS.

Introduction: Post members are encouraged to buy a copy of Mr. J. Charles Thompson's book   So You’re Going to Wear The Kilt.

 There are 3 unique problems in regards to a complete and universal SAMS uniform.

1.                  There is no SAMS Quartermaster Central Issue Facility.  Therefore SAMS cannot issue out a uniform.

2.                  Most SAMS members will want to wear a kilt in their Clan's Tartan.  Other SAMS members will want to wear a kilt to reflect another more personal affiliation to a particular society, branch of military service, or some 'specialty tartan'.

3.                  Cost.  Each member is responsible for the expense of their uniform as well as their acquisition.  Kilts, Price Charlie Jackets, and other items are expensive.

 This makes a complete and common uniform impossible!

The driving concept of The Post's uniform is that:  'if The Post-member were on Active Duty in, and assigned to, an American/Scottish Highland military unit' this is what the uniform would be.  Additionally the Post uniform must be easily identified as a uniquely American/Scottish military uniform.

          Appropriate Dress:  Whether daywear or eveningwear is appropriate is determined by the degree of formality of the occasion, not by the clock.  'Daywear' in the civilian context is 'Service Dress' in the military.  'Evening Wear' is termed 'Full Dress' or ‘Mess Dress’ in the military.

            Service dress is appropriate for all but formal occasions where a tuxedo or full dress Civilian/military attire would be required.

            Full Dress:  Full Dress will consist of either a black Prince Charlie, or a military Mess Dress Jacket of the Post-member's branch of service with other accessories as covered below.  Additionally, ladies have the choice of wearing a formal evening dress with tartan sash, and appropriate footwear.

Kilt:  Service Dress and Full Dress.  A member may wear any kilt of his/her service, clan, regiment or region of Scottish origin or appropriate “general” tartan.   When a member wears their kilt, he/she should keep in mind the circumstances (formal, Field, dance, etc.) and dress with the appropriate accessories.  It should also be noted that Kilts in the 'Hunting colors' are considered inappropriate by some in Formal Dress.

 Ladies may wish to wear a 'hostess length tartan skirt', in lieu of the kilt in Full Dress. 

Footwear: Black hose and red flashes of the appropriate pattern, and material should be worn befitting the formality of the occasion.  Skean dhu is encouraged.  Plain black leather shoes will be worn for Service Dress occasions or Full Dress.  However, black patent leather with or without silver buckles may be worn in Full Dress.  Traditional Ghillies and military corfams may also be worn in Full Dress.  Such footgear as sneakers, sandals running shoes, and jungle or combat boots are not authorized wear except for valid medical reasons. (Diced hose and spats are not authorized for Post 1845 wear). 

Belt:  Plain black leather.  The belt should be approximately two inches wide with military, clan, or other appropriate buckle.  Females may choose to wear a narrower belt.  Military web belts of olive green or olive drab may be worn with military 'Ike/Eisenhower' jacket, shirt, or as considered appropriate for the occasion. (white belts are not appropriate). 

Sporran:  Plain black leather in keeping with the color of the shoes and belt is suggested for day wear.  All leather items are to be black.  Fur or silver decorated black leather is recommended for evening wear.  The regimental (horsehair) sporran is authorized for all Post-members in Full Dress and Post musicians in Service Dress.

Side Arms:  In keeping with both Scottish and military historical tradition, virtually any edged side arm is appropriate for wear at the waist.  However, it must be noted that some Festivals and Highland Games are wary of such weaponry.  

Shirt: The military style khaki shirt with epaulets. Either long or short sleeved by season or preference.  The Post Quartermaster will have an approved suppler for these shirts in the interest of Post uniformity.

Over dress:  Will be military in nature and appropriate to the season and weather, i.e. Inverness capes in in-climate weather. “woolly pully” sweaters,or Ike jackets in cold weather.  Again, the Post Quartermaster will have contact information for approved suppliers of Eisenhower Jackets for the Post-member's purchase.  British  battle dress jackets are suggested as an acceptable alternative to the 'Ike' jacket.  Fatigue, utility, and camouflage jackets will not be worn.

Tie:  A plain black tie will be worn any time the Eisenhower ('Ike') jacket or British Battledress jacket is worn.  A bow-tie will be worn in Full Dress.

Ribbons and Badges:  Authorized ribbons, metals, specialty and/or qualification badges may be worn in accordance with the manner prescribed for the member’s service branch in keeping with the formality of dress.  Miniature medals will be reserved for formal occasions with the Prince Charlie or Mess Dress Jacket.

 In keeping with uniform regulations of all of the branches of the armed services commemorative military metals, ribbons and devices, civilian patches, emblems, etc. are not to be worn on military dress:  this would include piping/drumming awards.  This rule does not apply to the use of Scottish clan or other emblems on the bonnet, belt, kilt pin, skean dhu, etc. when worn with military dress.

 Members not currently on active duty or drill-status reserves should not wear grade (rank) insignia.  We are a rankless society.  Active duty or active reserve members may wear their shirts/jackets in accordance with their service’s regulations and in this case, worn “sterile,” i.e., no SAMS patches or badges.

SAMS Patch and Badges:  The SAMS patch is the official designation of active membership in the Society.  For Members not on active duty or drill-status reserves, the patch should be worn centered on the left shoulder, one-half inch below the shoulder seam with the 'Post rocker'. If a member has served in combat such that a 'combat patch' would be authorized, this patch is encouraged to be worn on the right sleeve, one-half inch below the shoulder seam.    One the outer garment, two SAMS  Tie Tack pins will be worn on the Service Dress uniform on the collars.  Two SAMS enameled pins will be worn on the epaulets.  Elected Officers will wear the Enameled pins over green felt 'leadership tabs'.

Headgear:  The black Glengarry with white hackle will be worn for Full Dress occasions with the SAMS 'Clan' Crest Badge.  The black beret with Post 1845 Texas Blue Bonnet Tartan rosette flash and SAMS 'Clan' Crest Badge will be worn for Service Dress occasions.  Helmet liners, current issue military caps or hats are inappropriate except for medical necessity. 

Service Dress Recruiting Uniform:  At non-formation events, such as hosting a SAMS tent, enjoying Festivals, Highlands Games, and other functions as determined by the Post Commander, members may wear the organizational berets, Distinctive Unit Insignia, and Regimental regalia that they wore when on active duty, or in the reserves.  Members’ military 'collar brass' as worn when on active duty may be worn with the SAMS Service Dress uniform on the collar.  The Distinctive Unit Insignia, (or Regimental Shields), may be worn on the epaulets. IAW Paragraph above Ribbons and Badges.  Again, no rank is to be worn.

 No member may wear eagle feathers unless authorized by the Lord Lyon, King of Arms.   

 

 

 

 

 

 

 

 

Submitted by the Post Adjutant:

Name (Type or print)  _____________________________

Signature: ____________________ Date: _____________

 

Post Approval verified by the Post Commander

Name (type or print) ______________________________

Signature:  ______________________Date: ___________